Blog Archives

Email Yourself Reminders From Launchy [Ubergeek]

Reader Ryan writes in with his ubergeeky method for sending emails to himself directly from Launchy—a very useful trick to quickly send yourself reminders.

To accomplish this hack, Ryan assembled a visual basic script (VBS) file that sends the email using Gmail's SMTP server—the email addresses are hard-coded but the subject line can be entered directly in Launchy.

If you want to use this trick for yourself, there's just a few steps to follow along—first, create a new *.vbs file and paste in the following contents, modifying the bold text with your own values.

Set iMsg = CreateObject("CDO.Message")
Set iConf = CreateObject("CDO.Configuration")
Set Flds = iConf.Fields
schema = "http://schemas.microsoft.com/cdo/configuration/"
Flds.Item(schema & "sendusing") = 2
Flds.Item(schema & "smtpserver") = "smtp.gmail.com"
Flds.Item(schema & "smtpserverport") = 465
Flds.Item(schema & "smtpauthenticate") = 1
Flds.Item(schema & "sendusername") = "MYACCOUNT"
Flds.Item(schema & "sendpassword") = "PASSWORD"
Flds.Item(schema & "smtpusessl") = 1
Flds.Update

With iMsg
.To = "EMAILADDRESS"
.From = "NAME <EMAIL>"
.Subject = wscript.arguments.item(0)
.HTMLBody = message
.Sender = " "
.Organization = " "
.ReplyTo = " "
Set .Configuration = iConf
SendEmailGmail = .Send
End With

set iMsg = nothing
set iConf = nothing
set Flds = nothing

Now that you have your script created and ready to go, open up Launchy’s Plugins tab in the options panel, and create a new Runner command pointing to the script. The key step here is to use "$$" in the arguments field—the quotes are important!

Since the example uses “tome” as the command, you can just type “tome” into Launchy, hit the tab key, and then type the subject of the email message. If all goes well, you should see a new email in your Gmail account with the same subject line.

This tip can be used for much more than just sending yourself emails, however—you can make a copy of the script and adjust the To field to quickly send emails to Remember the Milk or any number of other services that accept new items via email. You could even modify the script further to pass in further parameters to your RTM tasks if you really wanted to get geeky with it.Thanks, Ryan!

If you’d rather use your web browser, you can open a new Gmail compose window directly from Launchy. For more on Launchy power tips, read our feature on taking Launchy beyond application launching.





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MailBrowserBackup Backs up Browser and Email Profiles [Downloads]

Windows only: If you use multiple web browsers and email clients, MailBrowserBackup allows you to backup your profiles for each in one swoop.

Currently MailBrowserBackup supports Mozilla Firefox, Google Chrome, and SRWare Iron in the browser arena, and Mozilla Thunderbird in the email arena. According to the author’s release schedule the next release will increase support to include Opera, Safari, and Internet Explorer. Backing up Firefox and Chrome took only a few seconds on my system and the results were stored neatly in the directory I specified. Restoring was just as quick. The application is portable, but does require Microsoft .NET 2.0+ or above. MailBrowserBackup is open-source, Windows only.





How Do I Email Remember the Milk Tasks to a Specific List? [Ask Lifehacker]

Dear Lifehacker,
I forward emails to Remember the Milk to create followup reminders, but they always end up in the inbox. Is there any way I can put them into a different list?

Sincerely,
Following Up

Dear Following Up,

You can do more than just send emails to create a task on a specific list—you can also set the due date, tags, priority, or even make repeat using these instructions from the Remember the Milk help section.

Simply forward your email to your specially formatted secret email address found in the RTM settings panel, and then add any one of the following lines to the beginning of the message body to set the task parameters:

Priority: 1
Due: Monday at 9am
Repeat: Every Week
Estimate: 2 hours
Tags: report coffee
List: Followup
––-
This is a heading for the first note.
––-

The key is to end your list with 3 dashes, to signify to RTM that everything below should be considered a note—and keep in mind that the subject line will be the name of the task in RTM.

Since typing all of that every time you want to forward an email would get really tedious, you can use Lifehacker’s own text substitution utility Texter to do most of the typing for you. Just create a new hotstring similar to this one, which will insert the text anywhere you type “fup1″ and hit the tab key:

The magic piece of text in this hotstring is the %| bit, which will place your cursor right at that location once the text has been inserted—in this example the cursor is left right where the due date is so you can easily type in a date (like "next friday").

You could (and should) add in your own set of options to the Texter hotstrings, or you could even create multiple pre-defined hotstrings for common followup text. Note that sometimes rich text formatting in your email client will confuse Remember the Milk’s parser, so you may want to stick with plain text if possible.

Update: As marness points out in the comments, you can also create custom signatures or something like Outlook’s quick parts in your email client to accomplish the same thing without extra software. Thanks!

Love and Geekery,

Lifehacker





Simple Guidelines for Workday Quality Over Quantity

Quality over quantity whiteboard guidelines This succinct set of workday guidelines is a nice blueprint for getting productive on the important stuff and ruthless about cutting the crap. Written on a unknown “major corp” whiteboard pictured here, they read:

QUALITY vs quantity, UX process.
Check email ONLY:

  • 10AM
  • 1PM
  • 4PM

Send any time
Set email to check every 3 hours.
NO email on evenings.
NO email on weekends.
EMERGENCY? = Use phone.

FOCUS 1-3 Activities max/day
LOG 1-3 Succinct status bullets every day on team wiki

MINIMIZE chat
MAXIMIZE single-tasking

OUT by 5:30PM
~No excuses~

These common productivity edicts are worth repeating; recently I advised Harvard Business readers to use a daily three-item task list myself. I’ve been practicing this technique every weekday without fail for the last six weeks, and it’s served me well (though I’ve gotten cocky and the list has started inching up to five or six items). On top of sleeping, showering, eating, working out, commuting, cooking, and communicating, the reality is that three things DONE is a bigger set of accomplishments than it seems. As for the rest of these–well, I’m working on them. Hat tip to Caterina.

Stop iPhone Auto-Correct with a “Z” [IPhone]

Writing an email on your iPhone or iPod touch with a lot of jargon? Tapping out a text in another language? Here’s how you can prevent the overbearing auto-correct feature from slowing you down.

A bilingual reader of our Aussie cousin, Lifehacker Australia, found that by typing out a "z," then touching and dragging to back up the cursor behind it, he could write as far outside the constraints of his native land's language as he wanted. Typing behind the Z leaves auto-correct unable to guess what word you could possibly be forming—"Restaurantz?" it asks, with a resigned shrug—so it leaves you alone. Works on any iPhone/touch app that features spelling correction, actually. You could, of course, just turn off Auto-Correction in the Settings/General/Keyboard menu, but this method provides a quick tweak that leaves the finger-waving for the real typos.






Crap, I Missed It! Notifies You of Upcoming Movies, Music, and TV Episodes [Notifications]

Email notification webapp Crap, I Missed It! sends email notifications before a new episode of your favorite show comes back on TV, or when your favorite artist releases a new CD.

Using the web application is easy—just pick one of the topic areas and either drill down or use the search box until you get to the subscribe page, enter in your email address and click Subscribe. After confirming your subscriptions, you will receive emails each time there are updates (with all updates for a single day combined into a single email). The site has quite a few topics to choose from, including Amazon bestsellers, top YouTube videos, new music albums or concerts, movies, TV shows, and even sports scores—but the navigation could be improved if they had a site-wide search or RSS support.

Crap, I Missed It is a free service, and could come in handy whenever your favorite TV show comes back from the holiday hiatus.


FoxitPDF Preview Handler Loads PDFs in Outlook 2007 [Downloads]

Windows only: If you’re in need of a light-weight PDF previewer for messages in Outlook 2007, you can now plug FoxitPDF, the speedy and free PDF viewer, directly into it.

Tim Heuer, software developer behind the Method of Failed blog, found that loading up Adobe Acrobat to do a quick preview of a PDF in his email was entirely overkill. To speed up his email workflow, he put together a plugin for Outlook 2007 that loads PDF files with FoxitPDF.

The following animation shows the quick preview in action:

The plugin works in both Windows Vista and Windows XP. One minor caution—more of an Outlook issue than a plug-in problem—if you double click on the document you're previewing instead of single clicking it, you'll skip right past the preview and launch the file with whatever application is your system default. If Foxit isn't your default PDF viewer, it will launch Acrobat and defeat the whole purpose of the quick preview. FoxitPDF Preview Handler is freeware, Windows only. Thanks Caleb!

FoxitPDF Preview Handler [Method of Failed]






Hotmail Enables POP3 for US Users [Windows Live]

Ars Technica cites an “insider” in announcing that POP3 access for Hotmail users has been activated in the US. Say hello to getting Hotmail into Gmail, non-Microsoft-made mail clients, and many other places.

Microsoft has been rolling out POP3 importing access to a number of countries since mid-January, including Canada, the U.K., most of western Europe, and elsewhere. The details you need to plug into your mail client or other webmail account, though, should be the same. Here’s the list, as posted by the Windows Live team:

POP server: pop3.live.com (Port 995)
POP SSL required? Yes
User name: Your Windows Live ID, for example yourname@hotmail.com
Password: The password you usually use to sign in to Hotmail or Windows Live
SMTP server: smtp.live.com (Port 25)
Authentication required? Yes (this matches your POP username and password)
TLS/SSL required? Yes

It goes without saying that Hotmail (excuse us, Windows Live Hotmail) is a bit behind the curve in offering up direct mail access to its customers, but its welcome news, nonetheless. Hotmail users might also notice integrated Windows Messenger sign-ins through a menu in the upper-right corner, providing chat capabilities while you’re in your inbox.






SendVia Changes SMTP Servers On the Fly [Downloads]

Thunderbird only (Windows/Mac/Linux): Experimental Thunderbird extension SendVia changes your outgoing SMTP mail server on the fly while composing a message.

Using the extension is as simple as opening a new message window and selecting your SMTP server from the list, or adding a new one on the fly with the handy New SMTP Server item, which saves to your account settings for next time—a feature the more well known SmtpSelect extension doesn’t have. This extension is useful for anyone that moves their laptop around, as SMTP servers are often blocked by internet service providers to combat spam, and taking a trip to account settings each time is a serious annoyance.

SendVia is a free experimental add-on (meaning you will need a username and password to download it from Mozilla Add-ons). For more useful tweaks for your email experience, see Gina’s list of 8 killer extensions for Thunderbird.

SendVia [Mozilla Add-ons via gHacks]






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